I’ve been a Getting Things Done (Allen, 2001) fan for years. I have been using Evernote setup with a GTD workflow from The Secret Weapon. I’ve loved it for three years.
It is time to try something new. Adjusting tasks by changing tags and moving notes around to different notebooks is just too cumbersome. The mobile apps are great, but not designed as a productivity system. It’s hard to search for multiple criteria at the same time unless you know the syntax. I want to use a single tool with tagging, cross-platform syncing, and email integration. I explored:
Outlook tasks
(no tagging)
iOS Reminders (no tagging)
OmniFocus (Mac only, costly)
Wunderlist (No email integration)
Todoist (runner up, great design)
The winner? Good ol’ Remember the Milk. RTM is about the same as Todoist, but $3 cheaper per year and filtered lists for things like next-actions due this week feel more intuitive.
I made the switch today. The best part is that I got to check off this blog post as my first completed task in my new system!
References
Allen, D. (2001). Getting things done: The art of stress-free productivity. New York: Penguin.